Gore Job Applicant Privacy Notice

Introduction

W. L. Gore & Associates, Inc., and its affiliates worldwide (collectively referred to hereinafter as “Gore”, “we” or “us”) are committed to respecting privacy and complying with applicable data protection and privacy laws in the countries in which we operate. This Gore Job Applicant Privacy Notice (“Notice”) explains how we collect, use, and disclose the personal information - information that identifies an individual or can be used to identify an individual – that we collect related to our recruiting activities (herein “Data”). The controller of this Data is W. L. Gore & Associates, Inc. together with the employing entity of the relevant position or job for which you submit Data (a “joint controller”). You can find a list of our Affiliates here.

How We Collect Data

We collect Data when you provide it to us, for example through registration, completion of forms or the sending of e-mails as part of the job application process and registration as a candidate or Recruiting Agency on Gore’s Career site. When we engage with Recruiting Agencies, we collect Data in order to communicate about candidates and referrals. When we collect your Data, we will tell you what information is mandatory and what is optional.

We may also collect Data from third parties: (a) in order to verify information about your credentials, such as education and prior employment, (b) follow-up on references that you may provide, or (c) to the extent permitted or required by law to conduct background checks and screenings, including criminal background checks. We may also receive personal information including your CV/resume, job experience, qualifications and contact information from Recruiting Agencies, who have their own obligations to comply with applicable privacy laws and notice and consent requirements in order to disclose applicant and candidate personal information to us for our handling as set forth in this Notice. If you believe that a third party has improperly provided us your personal information and you would like it removed, please contact us at .

Why We Collect and Use Data 

Gore collects and uses Data about candidates and applicants, as permitted by local law, for our global recruitment and recruiting activities, such as identifying, screening, and interviewing qualified candidates, determining, or verifying relevant qualifications for employment, making hiring decision, documenting, and maintaining records related to Gore’s recruitment activities, responding to applicants and candidates, and to comply with applicable laws and regulations.

By signing up for job alerts or applying for employment, your personal information will be added to Gore’s Talent Community and will be used for the purpose of considering whether your profile is suitable for other job opportunities at Gore or where appropriate for notifying you about other job opportunities. If we elect to make you an offer of employment or if you are hired, your personal information may be incorporated into our human resources system, become part of your human resources file, and may be used for other employment and/or work-related purposes (as set forth in the applicable Gore Associate Privacy Notice).

Subject to applicable law and where relevant to our consideration of your application or candidacy, we may collect and use certain sensitive or special categories of personal information such as: physical or mental health data; information regarding the commission or alleged commission by you of any offence and any associated legal proceedings, sentences, or other disposition of such proceedings by a court. Individuals in the EU, please note, that special categories of data will only be collected and used in so far as such is necessary for the purposes of carrying out an obligation under applicable law (see below) or when the use is authorized by Union or Member State law.

Purpose of Use

We collect and use your personal information in accordance with applicable data protection laws. The following legal bases apply to our processing of your personal information:

1. Perform/Enter in contract: in order to take steps to assess your suitability for employment positions prior to entering into an employment contract or to otherwise take steps necessary for entering into a contract with you;
2. Legitimate Business Interest*: where it is necessary to serve our legitimate interests – including our interests in recruiting and hiring qualified and appropriate candidates, identifying suitable or qualified candidates, verifying information regarding candidates and applicants, and securing, defending and developing our business – provided your interests and fundamental rights do not override those interests;
3. Establish, defend, and protect rights: where processing is necessary for the purposes of carrying out the obligations and exercising the rights of you or Gore in the field of employment law, social security and social protection law and there is no reason to believe that you have an overriding legitimate interest in not processing the personal information; or
4. Assessment of working capacity: where processing is necessary for the assessment of your working capacity, medical diagnosis, or for the provision of health or social care or treatment; or
5. Comply with Legal Obligation: where we need to comply with a legal obligation to which we are subject.

In general, we process personal information about applicants and candidates as set forth below:

Purpose of Using Personal Information

• To administer and manage your application process
• Legal Basis (EU)
  • Legitimate Business Interest

Purpose of Using Personal Information

• To assess your skills, qualifications, and your suitability for our career opportunities
• Legal Bases (EU)
  • Legitimate Business Interest

Purpose of Using Personal Information

• To verify that the information you have provided is true and accurate
• Legal Bases (EU)
  • Comply with Legal Obligation Legitimate Business Interest

Purpose of Using Personal Information

• To conduct pre-employment screening (in accordance with applicable law)
• Legal Bases (EU)
  • Comply with Legal Obligation Legitimate Business Interest

Purpose of Using Personal Information

• To communicate with you regarding your application or candidacy, and, if you are working with a recruiting agency to communicate with them regarding your application or candidacy
• Legal Bases (EU)
  • Perform/Enter in Contract Legitimate Business Interest

Purpose of Using Personal Information

• To consider whether you are suitable for other job opportunities, and to communicate with you about such potential opportunities
• Legal Basis (EU)
  • Consent

Purpose of Using Personal Information

• Establish, exercise, and defend (potential) legal claims
• Legal Basis (EU)
  • Comply with Legal Obligations

Purpose of Using Personal Information

• Complying with our legal obligations and legal process
• Legal Bases (EU)
  • Comply with Legal Obligations

The personal information we collect is generally necessary in order to assess your employment application. Failure to provide any mandatory information will mean that we cannot carry out certain processes. For example, if you do not provide us with your contact information or proof of qualifications, we will not be able to consider you properly for the role that you have applied for.

Transfer of Your Data

As Gore is a global enterprise that consists of numerous and various entities worldwide, Personal data may need to be transferred between entities within Gore.

If you are located in the European Economic Area (the “EEA”) this may include countries outside the EEA. Please see a list of the entities that may jointly process and/or use Data. To ensure an adequate level of data protection all Gore entities worldwide have adopted and agreed to the Standard Contractual Clauses as approved by the European Commission and the EU Data Processing Principles.

Data will be transferred to and hosted by a third-party IT service provider in the United States. We may also share Data with other selected unaffiliated service providers or consultants acting on our behalf, such as external contract recruiters, relocation companies, expense management providers, or lawyers. Gore requires these third-party service providers to comply with this Notice and to provide assurances, whether contractual or otherwise, that the same levels of data protection are in place so as to ensure the Data transferred to such service providers or consultants is not kept longer than necessary for processing of such Data, and to prevent unauthorized or accidental access, processing, erasure, loss, or use of the Data. You are entitled to receive a copy of any documentation showing the suitable safeguards that have been taken by making a request via dataprivacyoffice@wlgore.com.

For applicants located within the United States and applying or being considered for a position within Gore’s Medical Division:

Consideration of employment will be based upon a review of the U.S. Department of Health and Human Services Office of Inspector General List of Excluded Individuals/Entities.

Retention and Deletion of Your Data

Gore retains your personal information as long as is necessary to fulfill the purposes outlined in this Notice unless a longer retention period is required or permitted by local law or necessary to protect our legal interest. Unless you are hired by us, we generally retain personal information from a job application for 36 months except in the EU, generally, we retain this Data for 6 months and in China and Hong Kong for 24 months. Further, if you have given consent for the retention of your personal information in Gore’s Talent Community, we will retain your information to communicate about new job postings until you choose to opt out. We also may retain personal information for longer where required by our regulatory obligations, professional indemnity obligations, or where we believe it is necessary to establish, defend or protect our legal rights and interests or those of others, in each case in accordance with the requirements of the applicable laws.

Safeguards

In compliance with applicable laws, regulations and industry standards Gore uses appropriate administrative, technical, personnel, and physical measures to safeguard Data under our control against unauthorized, unlawful, accidental, or otherwise improper access, processing, erasure, loss, use, disclosure, modification, or destruction. In addition, we exercise special precautions in dealing with data defined as sensitive by law. Unfortunately, communications over the Internet - such as email and webmail - can never be fully secure. Gore cannot accept responsibility for any unauthorized access or loss of Data that is beyond our control.

Your Rights

Subject to applicable law, you may have the following rights with regard to our processing of your personal information:

• Right to access, correct and delete your personal information. Gore will take steps to maintain correct Data. You have the right to request access to any of your personal information that Gore may hold, and to request correction of any inaccurate personal information relating to you. You also have the right to request deletion of your personal information in certain circumstances, including: (a) where it is no longer necessary for us to process this Data in relation to the purposes for which we collected or processed the Data; (b) you have withdrawn your consent; (c) you have objected to processing and we cannot prove that there are overriding legitimate grounds for processing; (d) your personal information were processed unlawfully; or (e) your personal information must be erased in order to comply with legal requirements; we will respond to your deletion request as required by applicable law. If we decline to delete your personal information, we will take steps to notify you of this. Please note that we may need to retain certain personal information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion.
• Right to withdraw consent. In the event your personal information is processed on the basis of your consent, you have the right to withdraw consent at any time by sending an email to dataprivacyoffice@wlgore.com specifying your request, without affecting the lawfulness of processing based on consent before its withdrawal.
• Data portability. You have the right under certain circumstances to receive personal information that you have provided to Gore in a structured, commonly used and machine-readable format, and to reuse it elsewhere or to ask us to transfer this to a third party of your choice where this is technically feasible.
• Right to restrict use. You have the right to restrict our processing of your personal information where: (a) the accuracy of your personal information is contested by you and we must verify the accuracy of the personal information; (b) the processing is unlawful, but you oppose the erasure of the personal information and request the restriction of use instead; (c) we no longer need the personal information for the stated purposes of processing, but you require it to establish, exercise or defend your legal claims; and (d) you have objected to processing pending the verification of whether our legitimate grounds override your legitimate grounds.
• Right to object. To the extent that we are relying on our legitimate interests to process your personal information, you have the right to object to such processing, and we must stop such processing unless we can either demonstrate compelling legitimate grounds for the use that override your interests, rights and freedoms, such as where we need to process your personal information for the establishment, exercise or defense of legal claims.
• Lodge a complaint. You also have the right to lodge a complaint with a supervisory authority in your country of residence if you think our processing of your personal information infringes this Notice or applicable law.
• Digital Legacy. If you are an Applicant in France, you also have the right to issue directives relating to the disposition of your Personal information after your death.

For further information regarding your rights, or to exercise any of your rights, please contact us as set forth below.

Changes to this Privacy Notice

Gore reserves the right to modify this Notice as required by law and per changes to Gore’s practices and procedures. Gore will post the modified Notice on the appropriate website(s). We therefore encourage you to regularly check the Notice for any changes. If such changes materially impact our privacy practices regarding personal information already collected from you, we will endeavor to provide you with additional notice (e.g., via email).

Additional Information for Brazil

Your Rights as a Resident of Brazil

Under the Lei Geral de Proteção de Dados (LGPD) or the Brazilian General Data Protection Law, residents of Brazil are entitled to additional rights as defined below.

If you are a resident of Brazil, Brazilian law also provides you with the following rights with respect to your personal information:

• Confirmation: You have the right to have the existence of processing confirmed.
• Access: You have the right to access personal information we have collected, used, disclosed and sold about you.
• Data Portability: You have a right to the portability of your data to another service or product provider, upon express request, in accordance with the regulations of the national authority and subject to commercial and industrial secrets.
• Rectification: You have the right to have your personal information rectified if it is inaccurate or incomplete.
• Anonymization: You have the right to request anonymization, blocking or elimination of unnecessary or excessive personal information, or of any data that is not being processed in compliance with LGPD Deletion: You have the right to have your Data deleted if the processing of that Data was based on consent.
• Information: You have the right to be informed of third parties that access or process your personal information. You also have the right to be informed about your consent choices and the consequences of refusing consent.
• Revocation: You have the right to revoke or withdraw consent.

To exercise any of the rights above, as defined by LGPD, submit a request. 

Additional Information for California

Your Rights as a Resident of California

California residents, under the California Privacy Rights Act (CPRA), are entitled to additional rights, as described below:

• Access: The right to know what personal information we have collected, used, disclosed, shared, and/or sold about you.
• Deletion: The right to request that we delete any personal information we have collected about you.
• Opt-out: The right to opt out, at any time, of the selling or sharing of your personal information with third parties. Gore in the preceding 12 months has not sold your personal information to third parties. In the preceding 12 months, we may have shared your personal information to provide you with customized offers and services.
• Correction: The right to request that we correct any inaccurate information we may have about you.

To exercise any of the rights above, as defined by CPRA, submit a request by calling us at +1 888 914 4673 or visiting https://www.gore.com/privacy/contact. You also may designate an authorized agent to make a request for access on your behalf on our website at https://www.gore.com/privacy/contact.

To request this information and for any other questions about our privacy practices and compliance with California law, please refer to the “Contact Us” section below. When you exercise these rights and submit a request to us, we will verify your identity by requesting an email address, job requisition number, or other information. We may also use a third-party verification provider to verify your identity.

Your exercising of the aforementioned rights will have no adverse effect on your consideration for employment.

Categories of Personal Information Collected & Data Retention Practices

At Gore, we operate with data minimization as a privacy principle, collecting, processing, and maintaining the minimum necessary Personal Information. Personal Information is retained as long as necessary to fulfill the original purpose. Gore’s criteria to determine data retention periods are based on legal, regulatory, and operational requirements. In the course of our business relationship with you, we may collect the following categories of Personal Information:

• Identifiers
• Customer records information
• Characteristics of protected classifications under federal or California law
• Audio, electronic, visual, thermal, or similar information
• Professional or employment-related information
• Education information

Categories of Sensitive Personal Information Collected & Data Retention Practices

At Gore, at the time of this Notice, we do not collect sensitive personal information from our website visitors.

Third-Party Disclosures

In the course of our business relationship with you, we may collect, use, share, and/or disclose your information with the following category of third-party businesses:

• Business communication and collaboration tool(s)
• Data analytics provider(s)
• Cloud service provider(s)
• Data storage service provider(s)
• Sales and marketing tool(s)

Additional Information for Australia

Your Right to lodge a complaint

You can make a complaint in writing to us using the contact details referred to in the 'Contact Us' section of this Notice. We will respond to you within a reasonable period of time to acknowledge your complaint and inform you of the steps we will take in dealing with your complaint. If you are not satisfied with our response, you also have the right to lodge a complaint with a supervisory authority in your country of residence if you think our processing of your personal information infringes this Notice or applicable law. We can, on request, share the relevant authority for the processing of your personal information (for example, in the place you reside or where you believe we breached your rights).

By applying for employment, you have confirmed, acknowledged, and understood the matters described herein, and you consent to allowing Gore to collect, use and disclose to third parties your Personal Information (including your sensitive information, where applicable), as stipulated in this Notice.

By applying for employment, you consent to Gore adding your Personal Information to the Gore Talent Community considering you for other job opportunities and, where appropriate, notifying you about other job opportunities.

Additional Information for Hong Kong

By applying for employment, you confirm that you acknowledge, agree to and understand the matters described in this Notice, and consent to allowing Gore to collect, use, disclose, process and/or transfer your Data in accordance with the terms described in this Notice.

Additional Information for India

You hereby consent to allow Gore to collect, use, retain, process, or disclose your personal information, including without limitation, transferring your personal information to a Gore entity or third parties in any other jurisdiction.

Additional Information for Korea

Collected information and purpose of processing personal information

• Collected Information
  • (Job applicants)

Essential information (ID, password, name, date of birth, gender, email address, mobile phone number, address), educational background (school name, years of study, major, location of school, degree), employment history (profession category, company name, employment date, position/title, profession, years of experience, overseas experience), career interests (desired salary, job type, industry, locations interested in working, position of interest)

• Purpose of collection and use of personal information

Identify and certify identity, introduce new services, conduct customer survey, manage inquiries and questions, provide member-specific information, and provide customized services for job applicants, such as uploading resumes.

You have the right to refuse to consent to the collection and use of your personal information and please be aware of that there may be disadvantages such as not being able to use services.

Destruction of personal information

After achieving the purpose of personal information collection, the personal information will be retained for a certain period of time in accordance with the personal information protection grounds (please refer to the Retention and Deletion of Your Data) and thereafter destroyed. Personal information printed on paper will be shredded with a shredder or destroyed by incineration, and personal information stored electronically is deleted through a technical method that prevents the restoration of any records.

Your Rights as a Resident of Korea

Please keep your personal information accurate and up to date to prevent unexpected incidents. You are fully responsible for incidents caused by inaccurate information you provided. Identity theft and providing false information may disqualify you from the process. Your right to privacy is accompanied by responsibility to protect yourself and not to infringe on any person’s right to privacy. If you damage personal information and dignity of others, you may be punished in accordance with the applicable laws and regulations, such as the Act on Promotion of Information and Communications Network Utilization and Information Protection.

(i) Right to access and correct personal information:

• You have the right to review and correct personal information we collect from you. If you wish to access or correct personal information, you may contact the Chief Privacy Officer in writing or by phone or email, and we will take necessary measures immediately. If you request the correction of errors in your personal information, we will not use your personal information until the errors are corrected. Also, if wrong personal information has already been provided to a third party, we will immediately notify the result of the correction to the third party so that it will be corrected. 

(ii) Right to withdraw consent to collection, use and provision of personal information:

• You may withdraw your consent to personal information collection, use, and provision that you gave at any time. To withdraw your consent, contact the Chief Privacy Officer in writing, by phone, or email. Then we will take necessary measures immediately, such as by deleting your personal information. 

Matters on Automatic Collection of Personal Information and Rejection of Collection

We use cookies to store and load user information to provide personalized and customized service. Cookies are small text files that are sent from our web server to your browser and are stored on your hard drive. You have the right to opt in or out of installation of cookies. To turn off cookies, you can configure your browser to accept all cookies, reject all cookies, or notify you whenever a cookie is sent.

• (Internet Explorer User) To turn on, view, and turn off cookies, click “Tools” menu, “Internet Options” and click “Privacy tab.” Please note, however, that disabling cookies may affect your ability to use certain parts of our services.

Consignment of Processing Personal Information

Gore consigns processing of personal information for efficient management of personal information. When entering into a consignment agreement, Gore specifies matters related to the responsibility of consignee (e.g., prohibition of processing personal information other than the purpose of consigned work, technical and managerial protective measures, limitation of re-consignment, management and supervision of outsources, liability such as damages) in the agreement or other written documents, and supervises whether the consignee safely processes personal information according to Article 25 of the Personal Information Protection Act.

Consignee: SAP America, Inc.

Description of Consigned Jobs: Management of personal information and data for job applicants

Cross-border Transfer of Personal Information

(i) List of transferred personal information

• Same as information under collected information 

(ii) Country to which information is transferred, date of transfer, and the method of transfer

• Country to which information is transferred: the U.S.
• Date of Transfer: Date of submission
• Method of transfer: Transmit personal information using a security protocol, such as Secure Sockets Layer (SSL) 

(iii) Name of Recipient

• SAP America, Inc. - Contact Information: 3999 West Chester Pike, Newtown Square, PA 19073, U.S.A. 

(iv) Use and Retention Period:

• Purpose of Transfer: Consign processing of applicants’ personal information and relevant data)
• Use and Retention Period: Destroy upon the achievement of the purpose of personal information processing (however, information can be stored for a period of time specified under relevant laws) 

Having confirmed and understood the matters described herein, I consent to allowing Gore to collect and use my personal information (including sensitive personal information), including without limitation transfers of my personal information outside of Korea.

Additional Information for Mainland China

Your Rights as a Resident of Mainland China

Under applicable laws, you have the rights to:

• inquire whether we process personal information about you and access such personal information; withdraw your consent to processing your personal information, however, the withdrawal will not impact any processing before the withdrawal;
• require correction, supplementation, or deletion of your personal information in accordance with applicable laws;
• obtain information related to our policies and practices in relation to your personal information;
• transfer your personal information to a third party (data portability);
• request the restriction of processing of personal information concerning you;
• and any other rights provided under applicable laws.

To exercise your rights and for any other questions about our privacy practices and compliance with applicable laws, please refer to the “Contact Us” section below.

International Transfer of Data

Because Gore is a global enterprise that consists of numerous and various entities worldwide, Data may need to be transferred between entities within Gore. If you are located in mainland China, this may include transferring Data to countries and regions outside mainland China. Please see the list of the entities that may jointly process and/or use Data.

Data will also be transferred to and hosted by a third-party IT service provider in the United States. We may also share Data with other selected unaffiliated service providers or consultants acting on our behalf, such as external contract recruiters, relocation companies, expense management providers, or lawyers. If required by applicable laws, in due course, we will publish a list of the recipients to whom we transfer personal information outside of mainland China, their contact details and details on what, how and why such recipients process your personal information. Should you require such information in the meantime, please refer to the “Contact Us” section below.

We have taken appropriate steps to ensure that overseas data recipients process personal information in accordance with applicable laws. If you want to exercise your privacy rights with overseas data recipients, you may first contact Gore (using information in the “Contact Us” section below) and Gore will inform you in detail how to contact overseas entities to exercise these rights after completing the necessary identity verification procedures.

By inquiring or applying to be employed under a contract of service with us (whether on a temporary or permanent, or part-time or full-time basis, or as interns or trainees), you hereby confirm, acknowledge, and understand this Notice and the matters described herein and confirm that you consent to allowing Gore to collect, use and disclose your Data in accordance with this Notice, including without limitation the processing of your sensitive personal information, transfers of your personal information outside of mainland China, and the sharing of your personal information with other third parties in accordance with this Notice.

Additional Information for New Zealand

Our entity in New Zealand that collects and holds your personal information is W. L. Gore & Associates (NZ) Limited and is located at The Vero Centre, Level 30, 48 Shortland Street, Auckland 1140 New Zealand.

By applying for employment, you have confirmed, acknowledged, and understood the matters described herein, you consent to and authorize Gore to collect, use, disclose and share your Personal Information in accordance with this Notice.

Additional Information for Singapore

By enquiring or applying to be employed under a contract of service with us (whether on a temporary or permanent, or part-time or full-time basis, or as interns or trainees), you hereby confirm, acknowledge, and understand this Notice and the matters described herein and confirm that you consent to allowing Gore to collect, use and disclose your Data in accordance with this Notice, including without limitation transfers of your Data outside of Singapore in accordance with this Notice.

Additional Information for Taiwan

Your Rights as a Resident of Taiwan

Under Taiwan Personal Data Protection Act (“PDPA”), Taiwan residents are entitled to additional rights as set forth below:

• Access: The right to make an inquiry of or review your Data.
• Copy: The right to correct or supplement your Data.
• Cessation: The right to require the cessation of the collection, processing, or use of your Data.
• Deletion: The right to require the deletion of your Data. 

Collection, processing, use of sensitive personal information

Since Gore may collect, process, use your sensitive personal information, any notice, demand, consent or other communication between Gore and you, which is required to be given or made in writing with respect to data privacy may be made by electronic mail or other electronic means in accordance with PDPA.

Gore ensure that the content of this notice will be presented in its integrity and remain accessible for your subsequent reference.

Contact Us

If you have questions or concerns about this Notice or Gore’s practices for handling applicant personal information received through this website or would like to submit a data subject request or a data access or correction request, please contact our Enterprise Privacy Office at https://www.gore.com/privacy/contact.

You may also contact Gore Talent Acquisition:

USA & Americas
Email: recruit@wlgore.com
Phone: +1-800-724-6197

EMEA
Email: recruiting@wlgore.com
Phone: +49 (0)89 4612 2800  
Toll free 0800 4612 2800

APAC
Email: ap_ta@wlgore.com
Phone: 40 0183 0866 (Mainland China)
+86 (755) 2531 6221

Individuals in the EU may also contact our EU Data Protection Officer:

W. L. Gore & Associates GmbH
Attn: EU Group Data Protection Officer
Email: dataprivacyoffice@wlgore.com
Hermann-Oberth-Str. 22
85640 Putzbrunn,
Germany

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